How long does meeting room AV installation take?

Meeting room AV installation typically takes 1 to 2 days for a huddle room, 3 to 5 days for a standard meeting room, and 1 to 2 weeks for a boardroom with custom programming and joinery. Multi-room rollouts across an estate are phased over weeks rather than days, with crew sizing and room sequencing planned around floor access, working hours and network cutover.

The breakdown by room type:

• Huddle room (3-5 people, integrated VC bar): 1 to 2 days. Day one for cabling, mounting, drop and bar install. Day two for commissioning, certification (MTR, Zoom Rooms) and user training.
• Standard meeting room (6-12 people, separate components): 3 to 5 days. Cabling and structured infrastructure 1 to 2 days, equipment install 1 day, programming and DSP tuning 1 day, commissioning and handover 1 day.
• Boardroom (12-20+ people, full custom): 1 to 2 weeks on site, often with a 2 to 4 week programming phase running off site in parallel. Joinery integration, AV-over-IP commissioning, custom touch panel programming and acoustic tuning all add time.
• Multi-room rollout (10+ rooms): phased over 4 to 12 weeks. Pilot one of each room type, refine the standard, then sequence rooms by floor, by tenant or by department to minimise business disruption.

The factors that slow projects down on real installs:

• Network upgrades. A flat network without VLANs, no PoE+ on the access switches or insufficient bandwidth for VC traffic adds 1 to 2 weeks while the network team upgrades infrastructure.
• Ceiling and structural work. False ceiling modifications, additional power circuits, riser cabling between floors and any structural fixings often need a separate trade booked alongside the AV install.
• Joinery dependencies. If the table, lectern or display cabinetry hasn't arrived, or arrived with the wrong cable cutouts, the AV team can't commission the room.
• Custom programming. Bespoke Crestron or Q-SYS programming for boardrooms often runs 40 to 80 hours and needs sign-off from the client on each scene before final commissioning.
• Long-lead items. LED video walls, custom touch panels and large interactive displays sometimes carry 4 to 8 week lead times. Order early.

Most overruns trace back to dependencies outside the AV scope. A good installation partner for meeting room AV will run a pre-install survey, agree dependencies in writing with the client and the other trades, and stage the project so the AV crew arrives on a room that's ready to receive them.

Quick reference: huddle 1-2 days, standard meeting room 3-5 days, boardroom 1-2 weeks, multi-room rollout 4-12 weeks phased.